Board Approved July 2014
By state statute, USD 207 serves students in grade K-9 who are residents living in housing located on the Fort Leavenworth, Kansas military reservation, and the lands of United States Penitentiary, Leavenworth, Kansas. A resident student is any child who has attained the age of eligibility for school attendance (through ninth grade) and lives with a parent or a person acting as a parent who is a resident of the district. For the purposes of this policy, parent means the natural parents, adoptive parents, step-parents and foster parents. For the purposes of this policy, person acting as a parent means a guardian or conservator, a person by law liable to care for or support the child, a person who has actual care and control of the child and provides a major portion of support, or a person who has actual care and control of the child with written consent of a person who has legal custody of the child.
Nonresident students are those who do not meet the definition of a resident student. Nonresident students may be admitted to the extent that staff and facilities are available, and the criteria set forth in USD 207’s Enrollment Guidelines are met.
Children who are homeless as defined by Kansas law, and who are located in the district will be admitted as resident students. (See also JBCA)
Part-time enrollment is not permitted beginning in the 2013-2014 school year.
This prohibition will not apply to any student enrolled part-time during the 2012-2013 school year, provided that the student maintains continuous enrollment. Any break in enrollment after the 2012-2013 school year disqualifies the student from participating in part-time enrollment in subsequent years.
These guidelines provide the general administrative guidance for implementing USD 207’s student enrollment policy.
1. Resident students: All students who live in housing located on Fort Leavenworth military reservation, and the lands of the U. S. Penitentiary are guaranteed attendance in USD 207 through the ninth grade.
2. Non-Resident students: Defined as all students in grades K-9 who do not meet the definition of a resident student.There are two basic categories of non-resident students, “returning” and “new” non-resident students.
a. Returning non-resident students: All currently enrolled students are permitted to continue attendance in USD 207 subject to the following criteria:
1) Notification of intent to continue is made to the district prior to June 30th of each year.
2) Student/teacher ratios and total building capacity can accommodate the request.
3) Parent or person acting as parent and student reside within 45 miles of Fort Leavenworth Installation Main Gate.
4) Student has maintained a minimum of a 92% attendance record during the prior school year. The percentage will be calculated using total absences, including excused and unexcused.
5) Student has not been tardy more than 10 times per semester during the prior school year. Tardies due to delay at the gate(s) will be counted, except in rare circumstances, such as a large number of students being tardy due to a delay at the gate(s).
6) Student has no pattern of persistent misconduct (e.g., in-school suspensions, detentions, discipline referrals, etc.)
7) Student has no short-term or long-term out-of-school suspensions during the prior school year.
8) Student and his/her parent(s) or person(s) acting as a parent have complied with the Board of Education’s policies and procedures, Code of Student Conduct, student handbook and other rules, regulations, and procedures of the school that the non-resident student attended during the prior school year.
9) Student and his/her parent(s) or person(s) acting as a parent has not engaged in any action or behavior that is disruptive to, and/or interferes with the educational process during the prior school year.
b. New non-resident students:
1) Active duty military personnel who reside within 45 miles of Fort Leavenworth Installation Main Gate and are assigned to Fort Leavenworth may apply for enrollment of their children.
2) Deployed military personnel who reside within 45 miles of Fort Leavenworth Installation Main Gate but are not assigned to Fort Leavenworth may apply for enrollment of their children.
3) Active duty military personnel who reside within 45 miles of Fort Leavenworth Installation Main Gate but are not assigned to Fort Leavenworth may apply for enrollment of their children.
4) Department of Defense (DoD) civilians and other US Government civil servants who reside within 45 miles of Fort Leavenworth Installation Main Gate and are attending the Intermediate Level Education (ILE) course may apply for enrollment of their children.
5) The parent or person acting as a parent may apply for enrollment of siblings of their returning non-resident student(s).
6) The full-time employees of USD 207 may apply for enrollment of their children. Attendance is contingent upon employment. If employment ends during the school year, the student(s) will be allowed to complete the current school year only.
7) Criteria for Admittance: Same as set forth in paragraph 2a above. The only exception is the requirement to provide notification to continue which does not apply for new non-resident students.
8) Enrollment Procedures:
a) The parent or person acting as a parent must complete an application either in person or through e-mail. Applications will be considered in order of receipt. Applications received after June 30th of each year will not be considered until after resident enrollment for the current school year is completed in early August.
b) The superintendent or a designated district representative will notify the parent(s) or person(s) acting as a parent of approval or disapproval. Notifications will be made as soon as possible. Final notification of building assignment may be made following resident enrollment at the beginning of each school year.
9) Exception to Policy. The Board recognizes there may be rare occasions where circumstances involving a student and his/her parents or persons acting as a parent may warrant the granting of an exception to the policy for enrollment. The Superintendent or a designated district representative will bring such circumstances to the Board’s attention at the next scheduled Board meeting. The decision of the Board in these instances is final, and no explanation for the decision need be given.
10) Termination of Enrollment. The district will terminate a non-resident student’s enrollment if at any time during the school year the Superintendent determines that the student is not meeting discipline and/or attendance expectations, or the student and/or his/her parent(s) or person(s) acting as a parent(s) is/are no longer meeting the criteria set forth in paragraph 2a above.
11) Capacity Decision Points.
a) No admittance will be provided for students in non-resident categories if classroom student/teacher ratios are at the optimum level for learning. This applies to all categories of non-resident students.
b) The district can accept one child in a family and not the others if space is not available in all grade levels. Every attempt will be made to place all children in a family in the same building. However, the district can also place children in the same family in multiple schools if there is not space for all in a given school.
c) Should numbers of resident students reach the point that student/teacher ratios and overall building capacity cannot accommodate the non-resident students, the following will occur:
1. First no new non-resident student requests will be accepted, even if it is a request to join a sibling.
2. Parent(s) or person(s) acting as parent(s) will be notified in the following order that their children will not be able to continue during the next school year:
i) Former active duty military, veterans or retirees, with “returning” students.
ii) Active duty military personnel residing in the community, but not assigned to Fort Leavenworth.
iii) Deployed military personnel residing in the community, but not assigned to Fort Leavenworth.
iv) DoD civilians and other U.S. Government civil servants in ILE course.
v) Active duty military personnel residing in the community and assigned to Fort Leavenworth.
d) The district always maintains the right to make an exception to this plan based upon the totality of the situation.
The superintendent has established the following orderly procedures for enrolling all students.
Identification of Students
All students enrolling in the district for the first time must provide required proof of identity. Students enrolling in kindergarten or first grade must provide a certified copy of their birth certificate or other documentation which the board determines to be satisfactory. Students enrolling in grades 2-9 must provide one of the following: a certified transcript from the school most recently attended, similar academic records from the school most recently attended, a certified copy of their birth certificate or other documentation which the board determines to be satisfactory.
If proper proof of identity is not provided within 30 days of enrolling, the superintendent will notify local law enforcement officials as required by law. Any person claiming custody of the child will not receive notice of the report to local law enforcement officials in order to avoid interference with any investigation conducted by such officials.
Enrollment documentation must include a student's permanent record card containing the student’s legal name as it appears on the birth certificate (or as changed by a court order) and the name, address, and telephone number of the parent or person acting as parent. If a student provides a certified copy of his or her birth certificate, a copy should be kept as part of the student’s enrollment documentation. Additionally, a copy of a court order placing the student in the custody of Kansas Social and Rehabilitation Services, a certified transcript of the student, a baptismal certificate or other documentation the board considers satisfactory may be included.
Assignment to a School Building, Grade Level or Classes
The superintendent will assign students to the appropriate building. Any student desiring to attend a school outside the attendance area in which the student resides may do so only with the prior written permission of the superintendent.
The building principal will assign students to a particular grade level considering the student’s documented past educational experience, parental input, and, testing, if necessary.
If the parents or persons acting as parents disagree with the building principal’s assignment, they may appeal that decision to the superintendent. The appeal must be in writing and received by the superintendent within seven calendar days of the date the parents or persons acting as a parent receives notice of the assignment. The superintendent will decide the appeal within five school days (or business days if school is not in session) and communicate the decision to the parents or persons acting as a parent in writing. If the parents or persons acting as parents are dissatisfied with the superintendent’s decision, they may appeal in writing to the board. The board will consider the appeal at the next regularly scheduled board meeting and issue a written decision to the parent or persons acting as parents within five school days (or business days if school is not in session) of the board meeting. The board’s decision is final.
The building principal will determine class rosters.
In the junior high school, full faith and credit will be given to units earned in other accredited
schools, unless the principal determines there is a valid reason for not doing so.